BC COUNCIL OF GARDEN CLUBS

Terms of Reference

First Vice-President

 TERM OF OFFICE:

The First Vice-President is elected in even-numbered years for a two year term.  The First Vice-President may stand for multiple terms of office.

GOALS AND OBJECTIVES:

The First Vice President has the responsibility to:

  • Manage and maintain the Speakers List.
  • Contact the people on the speakers list to verify that their information is current and correct prior to publication.
  • Make note of potential areas of interests for presentations and to note information of potential speakers and presentations.
  • Act as the Speaker Coordinator for the Annual General Meeting, and the Fall Meeting.
    • Enlist the help from other Executive members to book speakers for these meetings.
    • Ensure that the speakers have the appropriate technical support for their presentations.
  • Oversee the production, maintenance and updating of the BC Council of Garden Clubs’ Judging Manual, scheduling of Judging Schools and courses as required.

 DUTIES AND RESPONSIBILITIES:

  1. Report to the Council and make recommendations regarding Council business.
  2. Act as Executive Board Liaison for the Judging School Committee and report to the Board regarding the Committee’s activities
  3. Act as Executive Board Liaison for the Judging Manual Committee, and report to the Board regarding the Committee’s activities
  4. Attend Board Executive meetings and provide regular reports to the board
  5. Submit an annual budget for the position’s activities at the AGM.