BC COUNCIL OF GARDEN CLUBS

Terms of Reference

TREASURER

 TERM OF OFFICE:

The Treasurer is elected in even numbered years for a two year term.  The Treasurer may stand for multiple terms.

GOALS AND OBJECTIVES:

The Treasurer of the BC Council of Garden Clubs has the responsibility of:

  • Maintaining the financial accounts of the Council in good standing.
  • Ensuring that Liability Insurance for the member clubs is in good standing
  • Monitoring the expenses of the BCCGC to remain within budget parameters.
  • Upholding the current Constitution.

DUTIES AND RESPONSIBILITIES:

The Treasurer has the responsibility to:

  • Accept and deposit monies received by the Council for membership dues, liability insurance, registration fees and any other fees or payments
  • Ensures liability insurance  fees are paid and coverage for member organizations is current.
  • Oversees the Liability Insurance Committee.
  • Pay all debts incurred by the Council in a timely manner,
  • Reconcile monthly bank statements
  • Arrange for the annual financial review to be conducted and presented at the Annual General Meeting
  • Submit an annual budget for the Treasurer’s position for the Annual General Meeting
  • Submit an annual budget for the Council’s activities at the Annual General Meeting.
  • Provide the Executive Board with regular statements
  • Monitor Term Deposits and renew in a timely and appropriate manner
  • Attend Board Executive meetings and provide regular reports to the board