The Scholarship Trust Fund assists horticulture students through the granting of scholarships and bursaries.
August 2017 Report – Judging Manuals
The list of BC Council of Garden Clubs accredited judges is available on request. The list is sorted by geographic regions, Vancouver Island and Gulf Islands; Okanagan and Lower Mainland. If you have any questions please contact me at: firstname.lastname@example.org
I’m accepting orders for the BCCGC Horticulture Judging and Exhibiting Standards Manual. The cost is $25.00 plus Postage. This manual is 355 pages which contains a booklet ‘A Guide to Organizing Flower Shows for Garden Clubs’ by Ruth McLeod as well as information on Flowers, Fruits and Vegetables. It also contains an Appendix, Glossary and Index. This manual is suitable for Clubs, Club members who want to place exhibits in shows as well as for Judges. Please e-mail me with your mailing address so I can let you know how much the Postage will be and send me the Order Form’
The DRAFT of the BCCGC Floral Design Judging and Exhibiting Standards Manual has been proof read and is in the process of having the corrections done. It is over 300 pages of information on different aspects of Floral Design and Design Styles. If you are interested in having your name added to the list so I know how many Manuals to have printed please fill in and send me the ‘Order Form’ or e-mail it to me.
There is currently a Horticulture Judges course ongoing on Vancouver Island. Anyone interested in taking either a Horticulture or Floral Design Judges course in the future please subscribe to the Judging Interest mailing list to have your name added to the list. We will contact people on the list with more information and details as details become available.
Anyone wishing to have their name added to the Speakers List please go to our website and fill in the form on-line under Speakers Directory or e-mail me your contact information and I will get in touch with you.
First Vice President
The 2017 – 2018 Scholarship Trustees, Lorraine Shenker (Chair), Gillian Davis and Rudy Solar, are a trio of gardening enthusiasts, galvanized to address three objectives this year:
- Liaise with the educational institutions receiving the annual scholarship funds to ensure they are selecting students meeting the criteria outlined in the Scholarship Trust Fund (STF)
- Contact students who have received scholarship monies, obtaining feedback about their horticultural learning experience and career objectives
- Where possible, attend BCCGC’s member club meetings to introduce ourselves and foster support through donations to the STF.
The STF is currently managed by Vancity Community Foundation (VCF). The Trustees and the Council’s current president, Lorna Fraser, had a productive meeting with VCF management in April 2017 and were satisfied that the STF is being appropriately administered in a manner consistent with the funds objectives. According to the mandate of VCF, the current investment is well sheltered and the management of the fund will be consistent regardless of the rotation of Trustee members. More information about VCF is at: https://www.vancitycommunityfoundation.ca/ and for donation purposes to the STF see: https://www.vancitycommunityfoundation.ca/give/donor-advised-funds/bc-council-garden-clubs-scholarship-fund. I look forward to reporting to you on our progress and welcome any suggestions you may have including an invitation to one of your upcoming garden club meetings. Please contact me at email@example.com
Chairperson, Scholarship Trust Fund
At the March 25, 2017 Annual General Meeting, three new executive board members were elected.
Congratulations to the following on their election to the Council’s Executive Board:
Lorna Fraser – President (firstname.lastname@example.org)
Dr.George Marien – Second Vice-President (email@example.com)
Melodie Anderson – Secretary (firstname.lastname@example.org)
Elected to the Scholarship Trust Fund Committee was Gillian Davis; and appointed to the committee was Rudy Solar who will be completing the term of Dr. George Marien who stepped down from the committee to successfully run for Second Vice-President. All members of the Scholarship Trust Fund Committee can be reached at email@example.com.
A big thank you goes to the former board members who served the Council so very ably. Thanks go to Barbara Puchala who is now Past President (firstname.lastname@example.org); Mas Tanizawa who served for the last 4 years as Second Vice-President, Margaret Spratt who was the Council’s secretary for the past two years.
Richard Zuk stepped down from the Scholarship Trust Fund Committee after serving six years.
Everyone deserves the Council’s thanks and appreciation for a job well done!
At the Fall Meeting the delegates received some Notice of Motions in their packages, and the subject was presented during the meeting as well as being sent out in the recent Bulletin Express.
There are basically two areas which the motions cover.
- The Quorum: This is in response to the direction given by the members at the 2016 AGM. Review proposed amendment here.
- Scholarship Trust Fund Committee: Over the last few years, there have been changes in the way this Committee operates and the Board felt it is time to bring our Constitution in line with the way the committee actually operates. Review the proposed amendment here.
Delegates at the 2017 AGM will be asked to discuss and vote on these amendments. A two-thirds majority will be required to pass these amendments to the Council’s Constitution.
Please take some time to review these proposed amendments. If you have any questions, please contact any member of the Executive Board, or send an email to email@example.com.
We’re looking for a few good people . . .
The BC Council of Garden Clubs elects half of its Executive Board at each AGM.
This is an odd numbered year so the following positions are open:
And at each AGM a member of the Scholarship Trust Fund Committee is elected to a three year term so we also have this position available:
To submit a nominations for any of these positions, email firstname.lastname@example.org.
You may nominate yourself or someone who is interested in serving of the Board. Please include contact details so the Nominations Committee may be in contact to confirm the nominee’s willingness to serve.
Under the terms of the Constitution, the President is allowed to serve no more than two consecutive terms. The current President will be completing her second term in March 2017. A new President needs to be elected.
To review the duties and obligations of the President see the President’s Terms of Reference.
The Secretary’s term of office is 2 years.
To review the duties and obligations of the secretary see the Secretary’s Terms of Reference
The Second Vice-President’s term of office is 2 years.
To review the duties and obligations of the Second Vice-President’s Terms of Reference.
Scholarship Trust Fund Committee Member
The term for a member of the Scholarship Trust Fund Committee is 3 years. One member is elected each year.
To review the duties and obligations of the Scholarship Committee see the Scholarship Trust Fund Committee Terms of Reference.
We have a very full agenda – Board reports, Amendments to the Constitution, Elections for President, Second Vice-President, Secretary and Scholarship Committee as well as two great speakers.
Not to mention the great lunch buffet, the world famous door draws, cookie break and vendor tables. And best of all, a great opportunity to meet with other gardeners.
Complete details and registration options are available here.
We have invited Julia Common from Hives for Humanity back. Every meeting survey we had since her first appearance has had requests for her return visit and we are so pleased that she has agreed to come back. Be prepared for a very entertaining and interesting presentation from her.
We also have Tasha Murray from the Invasive Species Council of Metro Vancouver giving us the lowdown on the Aliens Among Us. Invasive plants are a growing problem and the topic has been on our requested list for some time.
This program promises to be a great one.
There are several amendments to the Constitution that will be presented for discussion and vote. There are two areas of our Constitution that may be affected.
The first is the Quorum. This subject came up at the 2016 AGM and the Executive Board was asked to bring this amendment to the 2017 AGM for discussion and vote. The notice regarding the Quorum can be found here.
These amendments are related to the Scholarship Trust Fund (STF) Committee. There have been changes made to how we manage the Fund. Several years ago we established a Fund with the VanCity Foundation and moved all funds there. As a result, the STF no longer has a bank account, issues tax receipts and is no longer a charitable organization. All these functions are carried out by the VanCity Foundation in accordance to Revenue Canada Guidelines. The Constitution still contains sections related to the STF and need to be amended to accurately reflect the actual operation of the Committee and keep the Council and Committee in compliance with the Constitution. The Notice of Motions related to the Scholarship Trust Fund can be found here.
Please read the Notice of Motions as presented at the Fall Meeting so you are fully informed. There will be time for discussion prior to a vote.
Well, it’s that time of year again – time for the BC Council of Garden Clubs’ annual Fall Meeting!
Make sure you mark your calendar for Saturday, October 15, 2016 and get ready for another great day.
In additional to great speakers, there will be all the usual fun stuff – refreshment and muffins, buffet lunch, cookie break, vendor tables, and our world famous Door Draw! And of course, an opportunity to meet gardening friends both old and new and a chance to compare notes with other garden clubs.
Early Bird registration ($35) is now open and will close on October 1st; after October 1st, the registration will be $40. So be sure to register early.
There are two ways to register:
- Download the registration form, complete it and mail it in with your cheque. Please note that a receipt will not be issued due to the number of registrations received by mail, nor will you receive an acknowledgment of the receipt of your registration.
- Register online directly, pay by credit card and be instantly registered. A receipt and acknowledgment will be automatically emailed to you.
Registration will be available at the door provided space is available.
The Executive Board has been debating the state of the Bulletin for quite some time now. It has been on the agenda for the past 2 years and has been discussed in detail at both the Board meetings and the Council Meetings. It has been a hard decision to make. The Council will cease publication of The Bulletin in its current format. The March/April issue will be the last Bulletin to be published.
The concerns and issues around The Bulletin have been shared at the Council Meetings over the past two years. The cost of producing The Bulletin is fairly substantial at about $2,000 a year. Total expenses for 2015 were $2,590.32 less $504 in advertising resulting in a net cost of $2,086.32. The cost is for printing and mailing The Bulletin via Canada Post.
Currently we mail out 61 copies of the Bulletin six times a year. This works out to 366 copies (61 copies x 6) mailed out over the year, which means that every copy costs the Council $5.70 (or $34.20 for the year) to produce and mail.
More and more clubs are requesting copies by email, and we have been posting The Bulletin on our website as it becomes available which makes it available to our membership any time they want to view it. In fact, we have also been posting previous issues on the website as well so if you’ve missed an issue, you can also view or download a copy.
The biggest issue we have is finding a Bulletin Editor. Currently this is an elected Board position and when our last Bulletin Editor resigned, we have been unable to find anyone willing to take on this position. Fortunately, Beth MacLaren stepped up and agreed to edit the Bulletin, but she was unwilling to take on the Board responsibilities of this position and she was willing to do this for the balance of the Bulletin Editor’s term of office which ends March 2016. And in spite of repeated requests, no one has indicated any desire to take on this role.
So the Board is faced with the very real prospect of not having a Bulletin Editor since no one indicated any desire to take on the job. We finally had to make a decision at our last Board meeting.
So in view of all the issues, costs and lack of candidates for the position, the Executive Board of the BC Council of Garden Clubs has decided that the time for The Bulletin is at an end. The March/April issue (the one before the AGM) will be the last issue of The Bulletin.
The Constitution of the Council requires the Council:
“To issue a publication relating to the business of the Council and any horticultural information that would be of interest to the members of the Council;”
The decision to cease publication of The Bulletin does not affect this constitutional requirement. The Council is currently publishing information on Council business using the website as well as the Bulletin Express, Facebook and Twitter venues. Use of these forms of media results in more frequent contact with our members and provides easy access to current and up-to-date information related to Council business.
The Bulletin has had a long history and has served as a valuable tool for the Council. Times have changed and the need for The Bulletin in its current form has become impractical and costly. It is time to move forward and adopt more timely and more effective means of communicating with our members.
The Board had already put forth a Notice of Motion to change the role of Director (Bulletin Editor) as described in the current constitution to be one of overseeing the distribution of Council information through the various channels currently available. We hope this will encourage people to volunteer to moderate the various channels without the additional responsibilities of a board position. Please see Amendment #5 for details of this proposed amendment.
As always, please feel free to contact any of the Board members via email directly.