NOTICE OF MOTION – Amendment #4
The following motion will be tabled at the 2016 Annual General Meeting of the BC Council of Garden Clubs to be held on March 12, 2016.
ARTICLE 3 – ELECTIONS AND APPOINTMENT OF OFFICERS
- There shall be six (6) officers (“Officers”), these being the President, Secretary, Treasurer, First Vice President, Second Vice President, Director (Bulletin Editor). These six (6) positions plus the Chairperson of the Scholarship Trust Fund (STF) and the immediate Past President constitute the Executive who all have voting privileges.
Remove “(Bulletin Editor)” from this paragraph.
Replace “Director” with “Communications Coordinator”
The Council has been making use of various electronic methods of communication with its members, including the website, e-newsletter, FaceBook, emails, in additional to its printed newsletter The Bulletin. As social media expands and grows, other methods may become available for communications with the membership.
The re-definition of this role would enable a change to the responsibilities of this Board Member to include all aspects of communications to ensure that the same information is being distributed through all communications channels. It would also provide additional volunteer opportunities for our members. We would be able to recruit volunteers for the various aspects of our communications – ie webmaster, Bulletin Editor, Facebook moderator, etc. The position would be responsible for co-ordinating all these efforts, not to actually do all these tasks, and to ensure these tasks are completed in a timely manner.
The task of editing the Bulletin is time intensive. Some possible editors have been reluctant to commit to the additional time of attending Board Meetings as well. Our current editor has been happy to assist in editing the Bulletin, but has made it clear that she is unable to attend Board Meetings.